Partial Approval - Purchase Void

This transaction (also known as a Purchase Correction) is used only when a partial approval purchase transaction was entered incorrectly and needs to be cancelled.

IMPORTANT: This correction must be processed for the amount of each partial approval within the overall Purchase transaction, and it must be processed in the same batch as the original Purchase. For example, if the overall transaction total was $57.75, and two pre-paid credit cards were used for $25 each, then you would need to perform three Purchase Voids; two for $25 each and a third for the remaining $7.75. See the "Partial Approval Transaction Scenarios" topic for more information.

Because each partial approval purchase transaction is given its own unique authorization number, the process for voiding a partial approval is slightly different than the process for performing a Purchase Void for a regular credit purchase.

If Moneris Loyalty points were awarded during the Partial Approval Purchase transaction that you are voiding:

From the READY screen:

To navigate through the menus:

- Scroll down: press the key_f1-r.jpg key to move the highlight bar down.
- Scroll up: press the key_f3-r.jpg key to move the highlight bar up.
- Select a highlighted item: press the key_okay-r.jpg  key.

1. Press the key_admin-r.jpg key.
The MAIN MENU appears.

The TRANSACTIONS menu appears.

3. Scroll down and select VOID-PURCHASE.
The SWIPE ADMIN CARD prompt appears.

4. Swipe the POS Admin card.
The ENTER AMOUNT entry screen appears.

5. Key in the amount of the Purchase to be voided, and press OK.

IMPORTANT: Key in the Partially Approved amount that was used with the card (not the full Purchase transaction amount). A Partial Approval Purchase transaction can contain multiple pre-paid credit cards as well as other tenders. It is very important that you key in the Partially Approved amount as opposed to the total purchase amount in order to void correctly.

If the ENTER CLERK ID entry screen appears ...

If the ENTER INVOICE NO entry screen appears ...

The SWIPE OR INSERT CARD prompt appears on the terminal .

If an external PINpad is attached, the SWIPE CARD prompt appears on the terminal and the SWIPE OR INSERT CARD prompt appears on the external PINpad.

Note: At this point, begin the void with the pre-paid credit card associated with the amount entered in step 5.

6. Enter the card on the terminal (or external PINpad if attached) :



a. Swipe the card on the terminal (or the external PINpad if attached) .

If the ENTER LAST 4 DIGITS entry screen appears on the terminal , key in the last 4 digits of the Card number, and press OK.

The ENTER ORIGINAL AUTHORIZATION # entry screen appears on the terminal .

b. Key in the Auth # found on the Purchase receipt, and press OK.

IMPORTANT: Enter an Original Authorization number that exists in the current Batch.  

c.  Continue below at step 7.


7. A prompt listed below may appear on the terminal: 



8. Please wait while the terminal processes the transaction.  Some of the prompts listed below may appear on the terminal :

If ENTER PROMO CODE appears ...

If ENTER INVOICE NO appears ...

If ENTER XXX AMOUNT appears ( XXX is the tax type, e.g. GST) ...

9. The terminal communicates with the Moneris Host, and then one of the following APPROVED messages appears on the terminal depending on the Card Entry method or Payment type:

If APPROVED ###### MERCHANT COPY appears, press OK.  A receipt prints.  

If APPROVED ###### GIVE CUST COPY appears, press OK.  A receipt prints.   

10. Process receipts.

If the Gift and Loyalty program is enabled, you will see the following prompt on the terminal:


YES                             NO

Select NO for now. Once all the voids are complete (for the pre-paid credit cards and other tenders used), you can process a manual Loyalty Void.  

Note: You can only void a loyalty transaction once. A Partial Approval Purchase transaction uses more than one card, so it is better to wait until the end of the void transaction before attempting to void the loyalty points earned to ensure that the full amount of points are voided (instead of a partial amount for the first card used).

11. Repeat steps 1 - 10 for each pre-paid credit card used in the transaction (if more than one had been used originally). Follow these steps to void the cardholder's regular credit or debit card.

Note: Moneris Solutions Corporation cannot guarantee when the card balance will be updated to reflect the voided amount. The time frame for the balance update is variable for each card issuer. Please be aware (and inform the cardholder) that the card balance might not be immediately updated.

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